Can AI empower customer service agents?

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Imagine having artificial intelligence assistants (AI) like Siri or Cortana as your company’s customer service agents. It sounds fantastical now, but it’s slowly turning into reality. For many organizations, integrating AI into their systems is the next logical step in innovating customer support.

How AI capabilities enhance customer service

AI has two capabilities that enhance customer service: machine learning and natural language processing.

Machine learning studies historical customer data in your systems and equips your customer service staff with all the information they need to address concerns much faster and provide personalized product suggestions, discounts, and offers. It’s the same mechanism that enables Facebook to suggest friends and brands to add or follow, and allows Amazon to personalize product recommendations.

On the other hand, AI’s natural language processing capabilities make it possible for businesses to deploy computerized customer service systems that don’t require human support staff. AI-enabled systems can ‘talk’ to customers via software similar to that of Apple’s Siri, Google’s Alexa, and Windows’ Cortana.

Automated, accurate, and agile responses

Although well-trained employees can multitask and solve customer problems, humans make mistakes. Automated systems like chatbots provide accurate and quick responses because they can be programmed to respond rapidly and accurately, handle large volumes of queries, and be available 24/7.

For example, a restaurant chain that often receives queries about a branch’s opening hours can use a chatbot to handle questions about store hours, reservations, and other simple concerns. A retail store chatbot can also make online ordering seamless by answering questions about product sizes and/or availability.

Overall, AI-enabled chatbots can reduce or eliminate pain points commonly encountered with human customer service representatives, such as long wait times, inefficient escalation of complex concerns, and negative human emotions from irate customers, all of which affect customer satisfaction levels.

Cost-efficient support

Businesses spend thousands of dollars to hire and train customer service representatives. But based on studies, the high attrition rates in the call center industry cost them a lot of money. Some companies even let operations staff handle customer support, which then affects productivity and reduces profitability.

AI-powered platforms reduce the time and money spent on customer service because you don’t need to hire more support staff in case of business expansion. Instead, you can reprogram customer service software so that queries about new products or new business locations can be easily addressed.

Many customers still prefer to have their problems solved by humans. And for banks, hotels, hospitals, and businesses where complicated concerns require human customer service agents, an AI-powered support system can facilitate seamless issue resolutions.

Fortunately, there are plenty of technology options to make customer service and other functions more efficient. Call us today for innovative business technology solutions.

Published with permission from TechAdvisory.org. Source.

Keep your laptop from overheating

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Laptops are so convenient and hassle-free to use. It’s easy to forget that they need regular maintenance. One of the most common causes of laptop damage is overheating. Learn how to prevent your laptop from overheating, so you can boost its speed and prolong its life.

Causes of overheating

Laptops create heat during their normal operation. That’s why they’re designed with internal fans that blow out hot air and suck in cooler air. When your laptop keeps shutting down or suffers serious slowdowns, chances are it’s overheating.

One of the most common causes of overheating is when the fan doesn’t operate normally. This may be due to dust and grime clogging up the fan, preventing it from rotating properly. It’s also possible that the air vents are being blocked, preventing air from flowing into the laptop.

Another thing to consider is the age of your laptop’s battery, which relies on lithium to store electricity. This chemical naturally decays over time, no matter how carefully you use it. The older the battery, the less efficient it is and the more heat it generates.

Software use can also contribute to overheating. Too many apps and programs running in the background can overwork your laptop.

What to do if it’s overheating

The first thing you should do is check your hardware. Turn your laptop off and inspect the vents and your fan for any dirt, grime, or other possible causes of blockage. Also check whether the fan itself is not physically dented, which can slow down its rotation.

Sometimes overheating is simply caused by bad habits. Do you use your laptops in bed or on the carpet? Do you use pillows as padding? Uneven or soft surfaces often block the air vents, leading to overheating. Always place your laptop on a hard, even surface.

Aside from the hardware, check your software. Are there a lot of apps and programs that start automatically when you switch on your laptop? If yes, then you may need to limit them.

Keeping it cool

To prevent your laptop from overheating, always make sure that there’s adequate airflow for your laptop. Better yet, invest in a cooling pad. These pads lift your laptop and add more fans to facilitate better airflow.

Limit the number of programs that run when you start your laptop. Change your settings to “power save.” And shut down your laptop whenever you’re not using it.

It’s easy to take laptops for granted because they’re billed as plug-and-play devices. However, with a little extra care and attention, your devices will last much longer. If you want to prolong the lifetime of your IT hardware, call our experts today.

Published with permission from TechAdvisory.org. Source.

How to make social media marketing work for you

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Regardless of your company’s size, social media marketing is a valuable tool you can’t afford to ignore, especially if your business is brand new to the marketing world. Here are some tips you can take away to start making some noise in the social media stratosphere.

#1 Prove you’re an expert

It’s important to know everything there is about your product/brand, and often it’s a good idea to know even everything beyond it. According to PR firm founder Heather DeSantis of Publicity For Good, one needs to “transition from being a business owner and someone selling a product to a thought leader. You have to have actionable tips that other small-business owners can take action on”.

#2 Establish profiles on major social media sites

Take time to figure out which social media sites your target customers frequent. Then set up pages or profiles on those sites — and post content regularly, at least once a week. To post to multiple social media platforms at a time, consider using a service such as Hootsuite. Once profiles are up and running, don’t let them fall behind. Outdated profiles are almost as bad as nonexistent ones.

#3 Create fresh, shareable content

Google loves original and valuable content. By creating informative articles, people will share links to your site and you’ll notice a difference in Google’s search results. Just remember: Write for your target audience, not for Google.

#4 Adopt a multi-platform approach

You can create a Facebook ad; you can build on Twitter by following and retweeting key people in your industry; you can also even use paid search marketing like Google AdWords, or even do a Facebook Live session to promote. Whatever you choose to do, make sure you’re also gently nudging people to turn their interest into a visit to your website.

Getting the word out about your business can be tough, particularly if you don’t know how to effectively reach out and then keep the momentum going once you get some coverage. How do you get the word out online, without having to spend thousands of dollars on advertising or PR? Just call us today for a quick chat with one of our social media experts who can help you out.

Published with permission from TechAdvisory.org. Source.

How Cloud Backup Helps Your Business

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New threats to businesses’ precious employee and customer data emerge every day, so the only surefire way to protect your files from viruses, theft, and other unforeseeable disasters is to partner with a leading cloud backup provider. With a basic understanding of how cloud backups work, you can set up a plan that is economical and customized to the needs of your business.

How should you go about choosing a cloud backup provider? Let’s take a look:

Learn more about their storage capacity

Before partnering with a cloud backup provider, ask them where they store their data. Many providers use cloud servers over which they have little control, which could be hazardous as it makes it harder to monitor activity and respond to anomalies. To avoid this fate, choose a backup service that operates their own cloud-based servers.

Next, you will have to determine whether your business assets can be backed up, since some cloud storage providers do not have the capacity to save bigger files like videos or other multimedia files. By asking these questions, you can find a cloud backup service that fits your business needs, and more importantly, can take care of all your files.

Get details on their security

It will be important for the cloud backup provider to explain in no uncertain terms how they will store your files. They should be encrypted and stored on multiple servers because redundant storage ensures your data has multiple copies saved online and can be retrieved at will. Even if an uncontrollable disaster befalls your company or the backup provider’s system, you’ll still be safe.

Compare your budget and backup costs

Before considering any cloud backup provider, you need to know how much the service is worth to you. How much money would you lose if your server crashed and all the data it stored was irretrievable? Compare that amount with the cost of a provider’s service, which could be charged by storage tiers, per gigabyte, or on a flat-fee unlimited plan.

When asking about the price of cloud backups, make sure to clarify any service limitations or restrictions. For example, how quickly can your storage capacity be upgraded? Is it possible to run out of storage? These are not things you want to discover in the middle of hurricane season.

Clarify data recovery timelines

Although storage availability is important, how quickly backups can be created and restored is also an essential factor. Ask providers how often backups will be created (e.g., hourly, daily, weekly), and how long it will take to restore them (e.g., hours, days, etc.). If those timelines are too long, it may be time to look for a better provider.

The most important thing is to know your needs before meeting with a potential provider. Let them know your business needs, budget, and recovery timelines. Our solutions and pricing are flexible and customized to your needs so you’re not stuck in a cookie-cutter plan.

Give us a call to find out more about cloud backup service and other dynamic ways to protect your data.

Published with permission from TechAdvisory.org. Source.

Social Media and HIPAA Compliance

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Before Social Media platforms like Facebook went live, HIPAA was established to protect the privacy of medical providers and their patients. And although there are no specific rules for Social Media use, every healthcare organization must implement security protocols that adhere to privacy policies.

On April 14, 2003, the “Health Insurance Portability and Accountability Act” (HIPAA) became law with the goal of protecting the privacy of patient medical records, hospitals, doctors, and health plans. The regulations set forth by this legislation allowed patients to freely access their medical records and gave them more control over the disclosure and use of their private health information.

Billions of people consume Social Media content every day, and over 30% of healthcare professionals use the same platforms to build and expand their professional network. There are advantages to utilizing Social Media in the medical field, such as notifications about new services, and interacting with patients. However, there is a possibility that using this platform the wrong way will lead to violations in patient privacy and HIPAA regulations.

What actions on Social Media violate HIPAA rules?

According to HIPAA regulations, a violation or breach is unauthorized use or disclosure under the Privacy Rule which exposes the privacy or security of Protected Health Information (PHI).

Examples of common violations include:

  • Sharing pictures (like a team lunch in the workplace) with patient information visible in the background.
  • Sharing any form of PHI (such as images) without the patient’s written consent.
  • Posting “gossip” about a patient to those who are not concerned, even if the name is not mentioned.

How much do HIPAA violations cost?

People in the healthcare industry cannot treat HIPAA lightly. If an employee were found guilty of violating a HIPAA rule, that person could face a fine between $100 and $1,500,000. Depending on the severity of the violation, the employee might face a 10-year jail sentence, lawsuits, termination from the job, and the loss of medical license.

How can healthcare organizations prevent violations?

It is a good idea to have employees undergo training on HIPAA Security and HIPAA Privacy procedures and policies when they are hired. Topics that should be discussed include workstation use, workstation security, and bringing personal devices into the workplace. These procedures are crucial to making sure that employees comply with HIPAA rules and are protecting patient information, whether it be electronic, written or oral.

Do you work in the healthcare industry and need help managing IT and privacy issues? Feel free to give us a call today!

Published with permission from TechAdvisory.org. Source.

Is your data safe from the Facebook data breach?

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Businesses have made lots of money using social media to engage with current and potential customers for years now. But after a recent breach, some users are reevaluating Facebook’s reputation. Read on to know how this concerns you and if you must do something about it.

Last month, news broke that a firm known as Cambridge Analytica collected private data from over 50 million Facebook users. The British company supposedly used this information in 2016 to influence voter behavior during the US presidential election and UK’s Brexit campaign.

How did they harvest the data?
In 2015, a Facebook personality quiz app called “This is Your Digital Life” was created by Cambridge psychology professor Aleksandr Kogan. Around 270,000 Facebook users signed up and gave information about themselves in exchange for humorous results.

What users didn’t know was that Kogan’s firm, Global Science Research, struck a deal with Cambridge Analytica to share the information that was gathered. Aside from collecting information about the Facebook users, the app also mined some data about the users’ friends.

Information collected was based on:

  • Data from other platforms that are also owned by Facebook, including Instagram and WhatsApp
  • Advertisers and other third-party partners
  • Apps and websites which use Facebook services
  • Your location
  • The devices you use for Facebook access
  • Payments handled by Facebook
  • Your Facebook connections and networks
  • Messages, photos and other content that other users send to you
  • The information you disclose to Facebook
  • Your activities on Facebook

What happened to the sourced information?
Cambridge Analytica analyzed the collected data to create psychological profiles and invent better political drives to influence whom people would vote for. Although there is still a huge debate about how effective this plans were, there’s no doubt that tens of thousands of users were manipulated into signing away their data without knowing it.

What can I do to keep my information safe?
Remove third-party apps that use your Facebook account. Visit your “Settings” menu and go to “Apps”. You should see the list of all the services that are using information about your Facebook profile. Check on each app, and if you don’t need it or use it anymore, delete it to revoke its access.

If you need more information on how to keep your data secure, feel free to give us a call today!

Published with permission from TechAdvisory.org. Source.

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